Planning on paper vs. electronically

Paper-Clip-Cluster-1By mid-December, I’m already reviewing the past year and preparing for the next one. Perhaps it’s because my birthday also falls at the end of the year, but for me, January is always a time of review and change.

I’m still searching for that perfect organization method that allows me to feel like I’m prioritizing correctly, remembering everything that needs to get done (laundry, dishes, groceries, paying bills), and keeping track of what I want to do (printing and framing photos, decluttering, finishing my needlepoint project I started over the summer, and much, much more).

For now, I’ve settled on a hybrid of putting every appointment and regular event into my iPhone calendar  and writing tasks on paper, divided into daily and long-term.

Some examples:

  • As soon as I make an appointment, it goes in my calendar. I don’t even let doctors give me the appointment cards because I don’t want the clutter.
  • If I need to bring something to an event, I add it to the appointment (“bring gift”.)
  • Recurring things I need to nag my kids about go in the calendar. (“Bring gym clothes.”)

I have two to-do lists: One is a little lined Post-it note pad with room for only ten items. That’s where I write (the night before) up to ten things I need to do the next day.

The other list is on regular sized paper that I keep in a manila folder of Goals. There are actually a few lists in this folder because some need to be done soon, but not tomorrow (like “get annual inspection for car”) and some are the more wishful thinking variety (like “clean the garage”).

Whenever I have space on my small to-do list (and an abundance of energy), I put one or two items from the big list onto the small list.

Every evening, I review my iPhone calendar and my paper to-do list for the next day. I look at them again in the morning. Obsessive-compulsive? Maybe. But it also puts my mind at ease that I’m not forgetting anything (and because of this system, I rarely do.)

My lcoach and friend, Cathy Colangelo, has developed a 2016 planner/calendar and her coach, Sage Grayson, gave me the idea for this post with her blog tour on planning. Please check out their offerings and feel free to comment here with your own planning ideas. I’m always looking for improvement and I learn something new every time I read a blog or a book on planning.

Take care and enjoy the many blessings left in 2015!

Grete

If you enjoy reading my blog, please check out my first novel, Giving Myself Away, about a divorced mom making tough choices and a fresh start.

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Cathy calendar

Cathy’s 2016 “Year of Clarity” Coloring Calendar

 

I’m participating in the Edited Year Blog Party! The 2016 Edited Year Planners are your secret weapons for staying on target with your goals, appointments, projects, and to-dos in a fun and systematic way. Click here to get your planners.

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The most rewarding things in life are not the ones that come easy

ID-100129086The other day, my sons and I were talking about what we would wish for if it would come true instantly. I wished I could sing well. My older son said he wished that whatever he wanted to be good at, he’d be able to do it perfectly right away. You think you’re fooling the genie by wishing for all the wishes you want, but you know it’s going to have to backfire somehow.

 

I said I wished I could sing well because singing is something I’d like to do, but it’s not essential to who I am. Don’t go suggesting I take vocal lessons (I might be pitch deaf for all I know) because I don’t have the drive to practice and put in the hours it would take to improve my singing, even if it were possible. It’s just one of those things that’d be nice, ya know?

 

But writing… that’s super important to me. For most of my life, I told myself that if I could be anything, it would be a writer. There were times I tried to bury that, or work around the edges – proofreading, copy editing, teaching other people to write – because it seemed so precious to me that I was afraid of messing up and losing my only big dream.

 

Why wouldn’t I wish that I could immediately be really good at writing and a big success? Because it would take all the fun out of it. Sometimes writing is really stressful and overwhelming. Sometimes I get discouraged and say, I should give up; this is going nowhere. But some little kernel inside me makes me keep going, no matter what, because when I’m writing and it’s going well, it’s one of the best feelings there is. Experts call it the flow state – where time stops and you are in the moment enjoying yourself. It’s not easy to get into that flow state, but the hours of frustration for those few unexpected moments of flow are SO worth it.

 

I am happy to say that I just finished the manuscript for my second book yesterday. It was more than a year in the making, a few pages at a time. I texted a few people, jumped around, told everyone else I saw for the rest of the day, and then I got back to writing.

 

I don’t want the joy of learning to write taken away. I want to savor each hard-won success as it comes. I want to climb my way up that mountain, scrabbling over every rock, losing my footing a few times, but still holding on tight, until I get to the top. The top is still shrouded in clouds right now. I don’t even know what’s up there yet. Will this be the breakthrough bestseller I’ve been dreaming of all my life? Will it be a movie someday? I sure hope so, but no matter what happens, I’m going to keep writing.

Whatever your secret wish is, I hope it comes true for you, but not instantly. I wish it comes true in the way that makes you say “all the hard work and all the time I hoped and waited was worth it.”

[Image courtesy of Photokanok at http://www.freedigitalphotos.net]

If you enjoy reading my blog, please check out my first novel, Giving Myself Away, about a divorced mom making tough choices and a fresh start.

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Wanna be my (fitness) pal?

IMG_6107I’ve been reading Gretchen Rubin’s book The Happiness Project and finding it the kind of book that I am irresistibly drawn to writing in the margins. I think if I took amphetamines and lived in New York City, I could be a lot like Gretchen. I’m not saying she’s on drugs, just that she has waaaay more energy than I do.

What really got me was when she openly admitted she is a big fan of Benjamin Franklin’s daily virtues charts. Franklin measured himself daily on thirteen virtues that included sincerity, temperance, and humility. He gave himself a little dot on his chart for each day he felt he succeeded in each of his virtues.

Rubin wisely points out that we often talk about goals when we should be talking about resolutions. A resolution gives you a fresh start every day. A resolution is presumably something you want to continue doing for a long time, if not the rest of your life.

Charting your resolutions is a way of reinforcing them daily in your mind. You can’t push it to the back burner when you are looking at a chart every day and having that urge to be able to put a little check mark of accomplishment.

You’ve probably also seen studies mentioned in the media that say people who chart their food intake are more successful at losing weight and keeping it off than those who don’t. From my personal experience of years (I’m talking twenty-plus years!) of watching my weight, I can attest to the power of logging what you eat to keep it real.

Yesterday I ate a handful (okay, it was a couple servings) of jellybeans that someone at work had left out on the table. I logged in what I ate on MyFitnessPal and was horrified to realize I was over my calorie allotment for the day by about a thousand calories! Aghh! Without that reality check, I’d probably be telling myself that I’m eating just fine, nothing to worry about (even though I felt rather sick and shaky after all that sugar).

I have myfitnesspal (goodmorninggirl) and Fitbit and I’d love to be your pal if you’re looking for a buddy to work on your fitness goals. I’m hoping we can encourage each other. I’d also love to know what else you’re charting (or are Gretchen and I the only nut jobs who do this?).

If you enjoy reading my blog, please check out my first novel, Giving Myself Away, about a divorced mom making tough choices and a fresh start.

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What is your word of the year?

I’m one of those people who gets all fired up with New Year’s resolutions, some of which I’ve kept and some of which I haven’t. My birthday falls between Christmas and New Year’s, which is another impetus to get me reflecting on where I’ve been and where I’d like to go.

In 2013, I had a “theme” for the year, and that was “Put yourself out there.” For a reserved person like me, this was a big deal. It meant all the times I wanted to say no to opportunities, I said yes instead. And what a big difference it made in my work life and my personal relationships.

2014 was kind of a blah year for me. There were many blessings, accomplishments, and good things happening, but there was no overriding message to keep me on track.

This year, I’m trying something new. My friend and personal coach, Cathy Colangelo, suggested I download Christine Kane’s free PDF that shows you how to select a single word to carry you through the year and bring intention to your goals.

The word I chose is “soar.” I know it sounds cheesy if you’re a cynic, but what can it hurt? I chose this word because I realized there are too many times I’ve let fear keep me grounded. This is the year I am going to be brave about achieving my goals rather than hiding in the corner making excuses when the going gets tough.

It took me a few days to come up with my word of the year, and in the process of mulling it over, I’ve already had a few chances to put my word into action when I thought I was getting snaggled in household problems I couldn’t deal with on my own. Instead, I told myself, “I can handle this,” and I did!

Cathy has also inspired me to make vision boards the the past few years. I think the one I made yesterday is my best yet. I wanted to convey women who look confident (and flexible, since continuing the daily practice of yoga is one of my goals), and I wanted to put it right out there that this is the year I finish my second novel.

I’m looking forward to a great, big, shiny new year. What’s your word going to be? Reply below and let me know!

 

Check out my first novel, Giving Myself Away, available now.

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Amazon |  Barnes & Noble | Apple iBooks |

Kobo Books | BAM | IndieBound | Powell’s