Paper Clutter Disaster: the six-month update

A few months ago, I shared my secret shame, my piles of disorganized household papers that were making a mess and causing me constant stress. If you missed it, here’s a link. The problem bothered me because I am extremely organized at work and overall pretty neat.

As of that blog, I had been practicing a new system for about three months, and I’m happy to tell you that at the half-year mark, my paper clutter is still under control, thanks to this very easy organization method.

IMG_6486Every new paper that comes into the house goes into fabric box I keep on my writing shelf. There are only four “active files” in my box, standing up in the back. For me, they are:

1. Goals/Projects/To Do – where I put random lists or ideas

2. 2015 bills/claims – anything for tax purposes

3. 2015 writing receipts – I keep my writing business paperwork separate

4. Gift certificates/shopping/coupons – I pull this file out as needed for household purchases

Anything that doesn’t fit into one of those folders goes into the pile at the front of the box. Once a week, I go through that pile and file what needs to be saved in my filing cabinet, make calls for appointments, or handle whatever else is in the pile. It never gets overwhelming when I keep up with it weekly.

IMG_6489I’ve found the most papers come from my two sons’ schools. There are pictures, permission slips, artwork and other mementos they want to save, and information on upcoming events. The papers we will need in the future go in the main pile. For keepsakes, I bought a Hefty clear plastic box with a locking lid for each son and enough envelopes for each school year.

It took us some time to sort through previous years’ papers and art, but once those were all in envelopes, the rest of the organizing has been easy. I’ve put anything we might want to keep on top of the envelopes in their boxes, and now that school is over we will sort through and keep enough to fit into one envelope.

Each envelope is labeled on the front with name, grade, school year, and school name. When they are ready for them as adults, I will hand over their boxes, all finished.

IMG_6488

One of the keys for finding more satisfaction in my life is feeling like I have some control over the little things. I constantly felt like I was failing because I couldn’t keep up with my paperwork. This little victory has allowed me to feel so much more relaxed and peaceful when I’m at home.

If you enjoy reading my blog, please check out my first novel, Giving Myself Away, about a divorced mom making tough choices and a fresh start.

cropped-givingmyselfawaycover.jpgAmazon button

Advertisements

The paper clutter disaster that was dragging me down

FullSizeRender (4)Everyone who knows me knows I am super-organized. At work, I can pull out any file, piece of paperwork, or email you might need in a minute or less. I’m compulsively on time, and everything goes into my calendar.

But beneath the veneer of the put-together version of myself was the stress caused by a teetering mountain of papers covering half of our dining room table that got scooped up and shoved into my bedroom closet when we needed the whole table. Coming home from work to look at that overwhelming stack of bills, receipts, school papers, and who-knows-what was disheartening. Every night I said I’d deal with it and every night I threw the day’s mail on top of the pile and ignored it for another day.

I made it a goal for this year to once and for all tackle this little nightmare and, yes, this new year’s resolution took more than two months to cautiously say I think I’ve got it licked. I reached the point where having to shuffle through months’ worth of papers to find the form my son needed for school the next day or to remember to pay that bill on time felt worse than the daunting work of fixing it. “Filing” for me meant periodically throwing out papers that were no longer relevant and sorting the rest of them into some semblance of priority.

FullSizeRender (3)

I took an entire day from breakfast til dinner to salvage my sanity (and our tabletop). I started by sorting everything into piles (school, tax receipt items, upcoming bills, etc.). Things that needed to be filed but didn’t need ready access got put into my office filing cabinet. I made a few files for papers I expected to be filing regularly in the upcoming months.

I bought a cute fabric box that fit on my new writing bookshelf (because I’m girly and I feel more inspired to put things away in a cute box than a metal filing cabinet). Every day I put in any papers that can’t be recycled, and once a week I have to deal with everything that’s in the box, whether it’s filing to the office filing cabinet, making an appointment, paying a bill, or whatever else might be in there.

IMG_5831I’ve felt such a load lifted from my shoulders in the past few weeks as I come home from work to see a beautifully clear dining room table, ready for family dinner. I feel at peace when I look at my file box, knowing it never has more than a week’s worth of papers in it.

I’d love to hear what you’ve done to lighten your own load. Please comment!

 

 

Please check out my first novel, Giving Myself Away. Divorced mom Adrienne gets pregnant after fooling around with a lonely mortician. He wants to marry her and raise the baby together, but she has other ideas. 

cropped-givingmyselfawaycover.jpg

Amazon |  Barnes & Noble | Apple iBooks |

Kobo Books | BAM | IndieBound | Powell’s