I just shredded years of my life

I am on a relentless quest to get rid of the paper clutter that’s bogging me down. Last March, I took an entire day to sort all of my papers and create a new, simplified filing system. I’m happy to say that nearly a year later, it’s still working. You can read about it here. And the six-month update is here.

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tidyingNow that I’m keeping up with new papers coming into the house, phase two is eliminating all of the old clutter I let accumulate over the past twenty-five years. I recently read and really enjoyed this revolutionary little book, The Life-Changing Magic of Tidying Up: The Japanese Art of Decluttering and Organizing, by Marie Kondo. I followed her advice to take care of clothing and books before moving on to paper clutter. I had success with this, which you can read about here.

One of the keys to her system is putting all of the items you’re sorting into one room so you can evaluate it all at once. This way, you know how much you’re dealing with. Then when you finish your sorting and discarding, you keep all of that item in one place. I had papers in four rooms of my house. Here’s what I started with when I put everything together, although you can’t see all of it because of a filing cabinet and a few stacked boxes:

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At first I felt completely overwhelmed by the task ahead, but Kondo’s advice is to tackle a category all at once rather than a little bit at a time for a more emotionally satisfying experience and to prevent relapse. I treated myself to a large coffee and pretended it was a party (as you can imagine, this took some imagination).

The next step with paper clutter is to separate non-sentimental papers from those that you consider sentimental. This was the part that really gave me difficulty. Besides old bills and receipts and other nonessential paperwork, she recommends getting rid of all lecture notes. I have most of the papers I’ve written since high school, along with notebooks, syllabi, and other evidence of my education. They shouldn’t be sentimental; I’ve never looked at them again, so obviously they’ve long outstayed their usefulness. But it seems anything I’ve ever written is sentimental because “writer” is the essence of me and it feels like I’m throwing away a part of myself.

The task went faster when I put these items into my sentimental pile and instead moved on to boxes like this:

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Shredding ten years’ worth of phone and electric bills was oddly satisfying (except in that fact that my local recycling center doesn’t take shredded paper.

When I was all finished (I think about six hours later), this is what left my house:

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Unfortunately, this is what’s left for sentimental items:

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About half of that is my kids’ stuff, and the rest is letters, history papers, old calendars, greeting cards, workout logs, and other miscellaneous stuff I never look at. I will save the next installment of my clutter journey to explore why these items are so hard to part with.

I highly recommend Kondo’s book. Check it out and please let me know what are the toughest material possessions for you to manage.

Thanks for reading and take care,

Grete

 

If you enjoy reading my blog, please check out my first novel, Giving Myself Away, about a divorced mom making tough choices and a fresh start.

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Planning on paper vs. electronically

Paper-Clip-Cluster-1By mid-December, I’m already reviewing the past year and preparing for the next one. Perhaps it’s because my birthday also falls at the end of the year, but for me, January is always a time of review and change.

I’m still searching for that perfect organization method that allows me to feel like I’m prioritizing correctly, remembering everything that needs to get done (laundry, dishes, groceries, paying bills), and keeping track of what I want to do (printing and framing photos, decluttering, finishing my needlepoint project I started over the summer, and much, much more).

For now, I’ve settled on a hybrid of putting every appointment and regular event into my iPhone calendar  and writing tasks on paper, divided into daily and long-term.

Some examples:

  • As soon as I make an appointment, it goes in my calendar. I don’t even let doctors give me the appointment cards because I don’t want the clutter.
  • If I need to bring something to an event, I add it to the appointment (“bring gift”.)
  • Recurring things I need to nag my kids about go in the calendar. (“Bring gym clothes.”)

I have two to-do lists: One is a little lined Post-it note pad with room for only ten items. That’s where I write (the night before) up to ten things I need to do the next day.

The other list is on regular sized paper that I keep in a manila folder of Goals. There are actually a few lists in this folder because some need to be done soon, but not tomorrow (like “get annual inspection for car”) and some are the more wishful thinking variety (like “clean the garage”).

Whenever I have space on my small to-do list (and an abundance of energy), I put one or two items from the big list onto the small list.

Every evening, I review my iPhone calendar and my paper to-do list for the next day. I look at them again in the morning. Obsessive-compulsive? Maybe. But it also puts my mind at ease that I’m not forgetting anything (and because of this system, I rarely do.)

My lcoach and friend, Cathy Colangelo, has developed a 2016 planner/calendar and her coach, Sage Grayson, gave me the idea for this post with her blog tour on planning. Please check out their offerings and feel free to comment here with your own planning ideas. I’m always looking for improvement and I learn something new every time I read a blog or a book on planning.

Take care and enjoy the many blessings left in 2015!

Grete

If you enjoy reading my blog, please check out my first novel, Giving Myself Away, about a divorced mom making tough choices and a fresh start.

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Cathy’s 2016 “Year of Clarity” Coloring Calendar

 

I’m participating in the Edited Year Blog Party! The 2016 Edited Year Planners are your secret weapons for staying on target with your goals, appointments, projects, and to-dos in a fun and systematic way. Click here to get your planners.

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Paper Clutter Disaster: the six-month update

A few months ago, I shared my secret shame, my piles of disorganized household papers that were making a mess and causing me constant stress. If you missed it, here’s a link. The problem bothered me because I am extremely organized at work and overall pretty neat.

As of that blog, I had been practicing a new system for about three months, and I’m happy to tell you that at the half-year mark, my paper clutter is still under control, thanks to this very easy organization method.

IMG_6486Every new paper that comes into the house goes into fabric box I keep on my writing shelf. There are only four “active files” in my box, standing up in the back. For me, they are:

1. Goals/Projects/To Do – where I put random lists or ideas

2. 2015 bills/claims – anything for tax purposes

3. 2015 writing receipts – I keep my writing business paperwork separate

4. Gift certificates/shopping/coupons – I pull this file out as needed for household purchases

Anything that doesn’t fit into one of those folders goes into the pile at the front of the box. Once a week, I go through that pile and file what needs to be saved in my filing cabinet, make calls for appointments, or handle whatever else is in the pile. It never gets overwhelming when I keep up with it weekly.

IMG_6489I’ve found the most papers come from my two sons’ schools. There are pictures, permission slips, artwork and other mementos they want to save, and information on upcoming events. The papers we will need in the future go in the main pile. For keepsakes, I bought a Hefty clear plastic box with a locking lid for each son and enough envelopes for each school year.

It took us some time to sort through previous years’ papers and art, but once those were all in envelopes, the rest of the organizing has been easy. I’ve put anything we might want to keep on top of the envelopes in their boxes, and now that school is over we will sort through and keep enough to fit into one envelope.

Each envelope is labeled on the front with name, grade, school year, and school name. When they are ready for them as adults, I will hand over their boxes, all finished.

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One of the keys for finding more satisfaction in my life is feeling like I have some control over the little things. I constantly felt like I was failing because I couldn’t keep up with my paperwork. This little victory has allowed me to feel so much more relaxed and peaceful when I’m at home.

If you enjoy reading my blog, please check out my first novel, Giving Myself Away, about a divorced mom making tough choices and a fresh start.

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